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Your money is already earned. An AI agent goes and gets it.

Chases every overdue account on your policy, reads the replies, and logs every promise to pay.

Collections doesn’t fail because nobody shouts loud enough. It fails because follow-up depends on who remembered. The agent is accounts receivable software that never forgets: every account, every week, every promise held to the day. Your team approves before anything sends.

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receivables · today’s runlive
CHASE
Customer A · 3 invoices, 41 days
One letter for the account, not three for the invoices
$675,000
PROMISE
Customer B · “we’ll clear by the 25th”
Read from the reply · reminders paused · timer set to the day
25 Aug
DISPUTE
Customer C · 40 of 200 drums short
Only the disputed slice pauses. The rest keeps getting chased
$18,400
QUEUE
9 letters ready for your approval
1 escalation · 2 accounts already paid, dropped from the list
draft
0 skipped
accounts that drop off the list because someone was busy, on leave, or out of time
To the day
every promise carries a date, an amount and an owner, on a timer, not in a diary
1 letter
eight overdue invoices still means one letter. The cap is per customer, not per invoice

The problem

You’ve already done the work. The cash is sitting in someone else’s bank.

The goods shipped. The invoice went out. Now the money is somebody’s follow-up job: a Monday ageing report, a spreadsheet, and whoever has time to call. So the loudest accounts get chased and the quiet ones slide. A promise made on a call lives in a diary until everyone forgets it. Meanwhile your good customers get chased for an invoice they paid last week. This doesn’t need more aggression. It needs someone who never forgets and never skips a week.

The shift

Follow-up isn’t a phone call. It’s a pattern.

Ten accounts down the side, ten weeks across. Every mark is one contact. This is the ledger when chasing depends on who had time, and what it becomes on a policy. Watch the rows end early. That’s the book draining.

The receivables ledger · 10 accounts × 10 weeks Coverage  13 touches in 10 weeks
W1 W2 W3 W4 W5 W6 W7 W8 W9 W10 Customer A Customer B Customer C Customer D Customer E Customer F Customer G Customer H Customer I + 248 more accounts TODAY Whoever has time, whoever shouts loudest NEVER CONTACTED 6 of 10 accounts went dark 13 TOUCHES IN 10 WEEKS · 6 OF 10 ACCOUNTS NEVER CONTACTED AR AGENT Every account, every week NEVER CONTACTED 0 policy covers all of them reminder sent promise logged dispute held settled · leaves the chase EVERY ACCOUNT TOUCHED EVERY WEEK · NOTHING SENDS ALONE

Why it matters

Every day earlier is working capital back.

Collections is cash-flow management, not confrontation. Steady, policy-led follow-up pulls payment dates forward, and every day you pull forward is working capital returned to the business.

The working-capital math
10 days off DSO≈$1.4M back in the business
cash released from your own ledger, without one new sale
Illustration: $50 million of annual revenue, where 10 days of DSO is roughly $1.4 million of cash. Freed working capital funds inventory and growth instead of borrowing, so the carrying cost comes down with it. The 20-minute AR review works out your number.

The follow-up never drifts

Same policy, on time, every account: payment dates move forward steadily, without depending on anyone’s memory or diary.

Key accounts stay human

Your most important relationships are reserved for your people. Getting paid on time and keeping the customer are not a trade-off.

A forecast you can bank on

“Will pay next week” becomes a tracked promise with a date, so your cash forecast separates promise-backed from estimated.

How the agent works

Accounts receivable automation that chases on your policy.

The agent doesn’t blast a mail-merge. As accounts receivable automation software, it reads the ledger, works out what each account owes, checks itself against your books before it speaks, then hands your team the call.

READS

Your ledger

Pulls open invoices, credit notes, part-payments and real due dates from your SAP every night.

UNDERSTANDS

Each account

Groups a customer’s invoices into one conversation, and sets the tone by how they actually pay.

CHECKS

Before it speaks

Re-checks the live balance at the moment of sending. If money landed overnight, the letter is stopped.

ACTS

Chases & escalates

Sends the reminder or hands you a ready letter, then moves up the ladder when a promise breaks.

LEARNS

Who keeps their word

Scores every kept and broken promise, so next month’s chase starts from the truth, not a hunch.

Best of both worlds

Product speed. Your rules.

You shouldn’t have to choose between a rigid SaaS box and years of custom build. The agent is both.

Switch it on

A specified agent, not a blank page

The collections engine, the rule book, the approval layer and the SAP connector are already designed and built. You’re configuring a working system on the SAP you already run, not funding a discovery project.

Shape it to you

Your ladder, your tone, your patience

How many days before the first nudge, who signs off a firm letter, how much rope a PSU gets versus a distributor, which accounts a machine may never write to. All of it is configuration, not code.

Governance, not vibes

Relentless with the ledger. Careful with the relationship.

These are the three promises that let you point an agent at your own customers. Autonomy is a dial you set, and it starts at zero.

Nothing sends alone

Read-only by default. The agent drafts; a named person releases anything that reaches a customer. Your key accounts can be set so a machine never writes to them at all.

It never chases a wrong number

Every figure is re-checked against your live SAP in the second before sending. If a payment landed overnight, the letter is stopped and rebuilt, never sent stale.

It never harasses

A weekly contact cap per customer, business hours only, and the moment a customer disputes an amount, that amount stops being chased. The rest still is.

Why teams keep it

Built for how you actually get paid

  • Native SAP Business One on HANA, on-prem or cloud
  • Withholding-tax aware: a payment short by exactly the withheld tax is settled, not chased
  • Cheques and post-dated cheques logged on handover, tracked to clearing. A bounce reopens the invoice
  • The call happened on WhatsApp? Log it in one form and the agent acts on it
  • Statements show both sides: credit notes and part-payments, not a one-sided demand
  • Distributors, OEMs, PSUs and exporters each get their own patience

What changes in weeks

  • Follow-up stops depending on who remembered
  • Every promise carries a date, an amount and an owner
  • Disputes surface in days, not at month-end reconciliation
  • Good customers stop being chased for invoices they’ve paid
  • One approval queue on Monday, not a hundred WhatsApp threads
  • DSO falls because the boring part finally happens every week

Questions finance teams ask

Accounts receivable automation, answered

Does the agent work with SAP and my existing ERP?
Yes. The agent runs natively on SAP Business One on HANA, on-prem or cloud, and reads your open invoices, credit notes and part-payments straight from the ledger every night. There is no rip-and-replace.
How does accounts receivable automation reduce DSO?
DSO falls when every overdue account gets chased every week, not just the loud ones. The agent runs that follow-up on a policy, holds every promise to its date and never skips a week, so cash arrives on a rhythm instead of whenever someone finds the time.
How is this different from a payment reminder tool?
A reminder tool sends the same nudge on a schedule. The agent is payment collection software that reads each account, groups a customer’s invoices into one conversation, re-checks the live balance before it speaks, pauses a disputed amount while still chasing the rest, and escalates when a promise breaks.
Is the agent a debt-recovery agency?
No. The agent is accounts receivable software your own team runs. It drafts and chases on your rules, and nothing reaches a customer until a named person releases it. It is not a recovery agent and it never harasses.
Does it handle withholding tax, PDC and cheque payments?
Yes. A payment short by exactly the withheld tax is treated as settled, not chased. Cheques and post-dated cheques are logged on handover and tracked to clearing, and a bounce reopens the invoice.

Start here

Book a free 20-minute AR review

Tell us your overdue book and your SAP setup. We’ll show you which accounts are sliding today, what weekly follow-up is worth, and where your DSO could land. No pitch, no rip-and-replace.

Book my AR review →

20 minutes · no pitch · you leave with a number