AI Ledger & Tax Reconciliation Software for SAP Business One
Matches the ledger line by line, isolates the differences, and evidences every VAT return entry.
The agent reads both sides: your SAP ERP, and the bank statement, ledgers and tax return. A five-pass matching engine ties them out and hands your team only the short list that doesn’t tie, every exception typed and priced. Your CFO signs off.
The problem
Month-end reconciliation shouldn’t take your team a week in Excel
The difference
Every entry meets its match. The rest get a reason.
One vendor, one month. Watch the 5-pass matching engine tie the vendor ledger to your books, pass by pass: exact first, AI-assisted fuzzy last, never a forced match. What’s left over is the point – a short, typed exception list with a suggested action on every line. That list is the deliverable.
Why it matters
A close you can trust is money you can move
Every day the close drags, decisions run on stale numbers. And every unmatched entry is one of two things: leakage or risk. Reconciliation isn’t paperwork – it is where cash hides.
Every unmatched entry is leakage or risk
A duplicate payment, a missed credit note, a receipt booked to the wrong party: each hides inside the unreconciled pile until someone ties it out. The exception list is where they stop hiding.
Unclaimed input tax is cash
Input tax credit your vendors filed but nobody reconciled is money you already paid. Tax-return gaps flagged in-month are claims made on time – and vendors who don’t file get chased while it still matters.
Audit-ready every day, not one week a year
The exception register, typed reasons, approvals and sign-off trail are built as the agent works. When the auditor asks, the answer already exists.
How the agent works
Ledger and VAT reconciliation, line by line.
The agent doesn’t run a report pack – it pulls, gates, matches, types and routes, then walks the close to a CFO signature. Runs are idempotent: the same data gives the same answer, every time.
Both sides
Your SAP ledgers, period-aware, and the records outside them: bank statement, vendor and customer statements, tax returns – in the formats they actually arrive.
Before matching
Totals, required fields, duplicates, currency, period cut-off. A failed gate stops that dataset with a stated reason – the close never runs on partial data.
Five passes
Exact, reference with tolerance, amount and date, then AI-proposed composite and fuzzy matches – each verified before it counts. Never a forced match.
Every exception
The residue is typed – timing, amount, missing, tax, classification – priced, aged, and paired with a suggested action and an owner.
With a signature
Your team confirms, approvals route maker to checker, your CFO signs off. The period locks with an audit pack behind it.
Best of both worlds
Product speed. Custom fit.
You shouldn’t have to choose between a rigid SaaS box and years of custom build. The agent is both.
A proven engine, ready to run
The 5-pass matching engine, the exception taxonomy and the validation gates already exist – the reconciliation engine is live and client-tested. You’re live in under a week, on the SAP you already run, with dashboards and Excel outputs your team already knows how to work.
Configured around your business
Your thresholds, tolerances, column mappings and rule packs are configuration, not code – onboarding is packs plus overrides plus adapters, zero code. Need an industry pack or an integration into your stack? We build it around you – the way a custom-built system would, at product speed.
Governance, not vibes
Agentic where it earns trust. Governed where it counts.
Autonomy is a dial you set. The agent matches, types and proposes; your team confirms; your CFO signs off. Every judgement is on the record.
Nothing adjusts your books
Read-only by default. The agent proposes matches, entries and write-offs; a human posts them. An ambiguous candidate stays unmatched – never forced.
Every exception has a typed reason
Reason codes on every resolution. A write-off above the threshold routes to a different approver – the maker never checks their own work – and high-value items take a second pair of eyes.
The CFO signs off – the agent never does
Bank reconciled first, no open criticals, then sign-off locks the period – with the audit pack and the full trail behind it.
Why teams keep it
Built for how you run
- Native SAP Business One on HANA – on-prem or cloud
- Tax-aware by region – VAT, GST and GSTR-2B reconciliation, input tax-at-risk register, statutory calendar
- Bank first, always – the sequenced close, the way your auditor expects it
- Statements as they actually arrive – Excel, PDF, portal downloads, smart file detection
- Multi-entity – each company reconciled on its own, then consolidated
What changes in weeks
- Days of ticking and tying in Excel become a run your team reviews
- Mismatches surface as statements land, not in audit week
- input tax at risk flagged before the filing, not after the auditor asks
- Every write-off approved maker to checker, on the record
- A close your CFO signs off with the audit pack already built
FAQ
Reconciliation automation, answered
What is account reconciliation automation?
Software that compares your books against the records outside them – bank statement, vendor and customer ledgers, tax returns – matches what agrees, and surfaces what doesn’t as a worked exception list. It is business process automation applied to the month-end close: the ticking and tying happens in a run, and your team’s time goes into the judgement calls.
What does the agent reconcile?
Bank, payables (vendor ledgers against your books), receivables (customer ledgers), and tax returns against your purchase register) – run as one sequenced month-end close. Bank reconciles first, because an unbooked bank entry is often the root cause of an AP or AR exception: resolve it once and the downstream item clears itself. The close ends with your CFO’s sign-off.
How does the matching work?
Five passes, in a fixed order: exact match first, then reference with tolerance, then amount and date proximity, then AI-proposed composite matches, then AI-assisted fuzzy matching for the references vendors write seventeen different ways. Every AI proposal is verified before it counts, and an ambiguous candidate stays unmatched – the engine never forces a match.
What happens to entries that don’t match?
Each one is typed into an exception taxonomy – timing, amount, missing, tax, classification – then priced, aged, and paired with a suggested action: book it, mark it as timing, query the vendor or customer, wait for the bank to confirm, or propose a write-off that routes for approval. Your team works the list from one queue, with dashboards and Excel outputs alongside.
Does the agent change anything in our books?
No. It is read-only by default. The agent proposes matches, entries and adjustments; a human confirms and posts. A write-off above the threshold routes to a different approver, every resolution carries a typed reason, and the CFO’s sign-off is what locks the period. Nothing adjusts your books without a human.
How is GSTR-2B reconciliation handled?
GSTR-2B – the statement of what your vendors filed against your tax registration – is matched line by line against your purchase register. Gaps become typed tax exceptions: a vendor who hasn’t filed puts your input tax credit at risk and gets chased; an invoice filed against you that you never booked gets investigated. The input tax-at-risk register is built before the filing, not after the auditor asks.
Which ERPs does the agent work with?
The agent integrates natively with your SAP ERP, read-only by default, with no rip-and-replace. Other ERPs and data sources connect through adapters: statements and ledgers are mapped into one canonical model, so a new source is configuration, not a rebuild.
How long does it take to implement?
Under a week. The reconciliation engine is live and client-tested; onboarding a new company is rule packs plus overrides plus adapters – zero code. Thresholds, tolerances and column mappings are configuration your admin controls, and every configuration change is logged.
Start here
Book a free 20-minute close review
Tell us how your close runs today – which reconciliations, how many entries, how many days. We’ll show you what the agent would take off your finance desk, and where the leakage and the input tax sit. No pitch, no rip-and-replace.
20 minutes · no pitch · you leave with a number