AI Cash Flow Management Software for SAP Business One
Projects the cash position daily, ranks what to pay this week, and flags the shortfall before it lands.
The agent reads receivables, payables and tax data out of your SAP ERP, narrates your cash position every morning in plain language, and drafts the collection and payment actions a controller would take. Your team approves before anything moves.
The problem
Your cash position should not take until noon
The difference
Same morning. Two ways to know your cash.
Tuesday, 07:40 am. On the left, how the daily cash position gets built today: exports with yesterday’s numbers, a WhatsApp to the accountant, an answer by noon. On the right, the same morning with the agent – the brief writes itself before 8:00, with the actions already drafted for your team to approve.
promised list by 11
input tax figure???
| EXPORT | AS OF |
|---|---|
| AR ageing | yesterday 6 pm |
| Bank book | Friday |
| AP due list | last week?? |
already stale?
Good morning. Your cash position, as of 08:00:
RECEIVABLESdue today $423K across 8 customers · 2 promises at risk
PAYABLESdue $281K · one early-payment discount expires tomorrow
Tax return$310K input tax at risk · 4 vendors have not filed
NET$614K after today’s commitments · the week stays positive if both at-risk promises hold
Why it matters
Cash trapped in receivables is the most expensive capital you own
Working capital management is not a report – it is interest, discounts and penalties, every single day. Money sitting with your customers is money you borrow back at working-capital rates. Seeing it every morning is what lets you move it.
A day shaved off DSO is interest saved
Collections chased on a cadence, promises tracked to the day, disputes resolved instead of parked – each day recovered is a day you stop financing your customer.
Discounts captured, penalties avoided
An early-payment discount that lapses and a tax payment that slips are both pure cost. The agent surfaces each one before the date, not after.
Decisions on this morning’s numbers
A payment released against last week’s position is a guess. Daily cash flow visibility means every release, every chase and every hold is decided on today’s number.
How the agent works
Your cash position daily, and what to pay first.
The agent does not run a fixed workflow – it reads, reconciles, narrates and drafts, then hands your team the approvals. Five capabilities, one cash story, sharper every morning.
Both ledgers
Receivables and payables straight from your SAP ERP – open invoices, due dates, promises, holds. No exports, no retyping.
Tax return
Matches your tax return to your purchase register line by line – flags vendors who have not filed and the exact input tax at risk.
Cash, daily
A morning brief in plain language: expected in, due out, statutory outflows, net position – before the day starts.
The actions
Dunning for overdue invoices, staged payment runs, vendor nudges – each queued with an approve chip for your team.
One cockpit
One CFO screen: receivables, payables, tax and net cash – drill from any number to the invoice behind it. The forecast learns from every promise kept or broken.
Best of both worlds
Product speed. Custom fit.
You should not have to choose between a rigid SaaS box and years of custom build. The agent is both.
A proven agent, ready to run
The receivables engine, the payables reader, the reconciliation logic and the SAP connector already exist. You are live in under a week, on the SAP you already run – and the first morning brief arrives within days of connecting.
Configured around your business
Your account segments, follow-up cadences, approval bands and statutory calendar are configuration, not code. Need a custom rule or an integration into your stack? We build it around you – the way a custom-built system would, at product speed. Your finance team is not replaced by this; it is promoted from assembling numbers to acting on them.
Governance, not vibes
Agentic where it earns trust. Governed where cash moves.
Autonomy is a dial you set. The agent narrates and drafts; anything that moves money – a reminder to a customer, a payment release – waits for your team’s approval. That is the design, not a limitation.
Nothing moves money alone
Dunning goes out on your sign-off. Payment runs are staged, never released – your team releases them in your bank and your SAP.
Your data stays put
A read-only connection inside your SAP network. The cloud never connects in; your ledgers and MIS never leave.
Every action on the record
Every draft, approval, release and override is logged with who and why – an audit trail your auditor can walk through.
Why teams keep it
Built for how you run
- Native SAP Business One on HANA – on-prem or cloud
- Tax-aware by region – VAT and GSTR-2B reconciliation, input tax tracking, statutory calendar, WhatsApp follow-ups
- Read-only by default – it narrates and drafts, your team releases
- Promise-aware collections – replies read as promise, dispute or payment
- Payment confirmed from your SAP, never from a customer’s email claim
What changes in weeks
- Cash position known at 8:00 am, not noon – and never stale
- Every overdue invoice on a cadence – none chased from memory
- Early-payment discounts visible before they expire
- input tax at risk flagged the day your tax return lands, not at filing week
- One cockpit – your CFO drills from net cash to the invoice behind it
FAQ
Working capital automation, answered
What does a working-capital AI agent do?
It watches the three flows that decide your cash position – receivables, payables and recoverable input tax – then narrates them and drafts the next actions. The agent reads all three out of your SAP ERP every morning, tells you where cash stands in plain language, and queues the collection and payment actions a controller would take, for your team to approve. It is business process automation applied to the one process every promoter checks daily: cash.
Where does the data come from?
From your SAP ERP, over a read-only connection. Open receivables, payables, due dates and the purchase register come straight from the system you already run; tax return data comes from the portal data you already download. No exports, no retyping, no parallel database to maintain.
What is the daily cash narration?
A plain-language morning brief: opening position, expected in from receivable promises, due out to vendors and statutory payments, and the net position after commitments. It reads the way a controller would put it – for example, this week is tight because tax falls due before your two largest promises clear. Delivered every morning before the day starts, with the drafted actions attached.
Does the agent chase customers automatically?
It drafts, your team sends. Every overdue invoice sits on a follow-up cadence set by your policy, reminders are drafted in the right tone per account, and nothing reaches a customer without your sign-off. Replies are read too: a promise, a dispute or a payment claim is logged and tracked – and payment is confirmed from your SAP, never from an email claim.
How does GSTR-2B fit into working capital?
Input tax credit is cash. When a vendor does not file, the input tax on their invoices is blocked and your tax outflow rises that month. The agent matches GSTR-2B against your purchase register line by line, flags the non-filing vendors and the exact input tax at risk, and drafts the vendor nudges – so the leak is caught in days, not discovered at filing week.
Can the agent make payments?
Never. The agent stages: it assembles the payment run, sequences it against your cash position and flags expiring early-payment discounts. Your team reviews and releases every payment in your bank and your SAP. Nothing that moves money happens without a human approval, and every approval is on the record.
Which ERPs does the agent work with?
The agent integrates natively with SAP Business One on HANA, on-prem or cloud. Receivables, payables and the purchase register are read directly from your SAP, and drafted actions are staged back as drafts for your team. Read-only by default, no rip-and-replace.
How long does it take to implement?
Live in under a week. The connectors, the reconciliation engine and the narration already exist; what gets configured is yours – account segments, follow-up cadences, approval bands and the statutory calendar. Your first morning cash brief typically arrives within days of connecting.
Start here
Book a free 20-minute cash review
Tell us your receivables book, your DSO and how your daily position gets built today. We will show you what the agent would take off your finance desk – and the cash behind it. No pitch, no rip-and-replace.
20 minutes · no pitch · you leave with a number